UP TO DATE MAINTENANCE ITEM
SINGLE CALENDAR VIEW IN OUTLOOK
BETTER PLANNING FOR USERS
FEATURE: Planned Maintenance Calendar sync to your email/calendar client to improve usability. You will no longer have to visit Klaxon Site to view maintenance to plan for weekend or out of hours work. Instead, the relevant maintenance items will be synced to your calendar with up-to-date information.
Other mobile client (i.e. ios calendar, blackberry, etc) will need to be setup separately using webcals link
This guide will show you step by step instructions on how to add the planned maintenance calendar to the following:
A. MS Outlook Client for Windows [RECOMMENDED]
B. Microsoft Office 365 Web Outlook - using Webcals Link
Step 1: Go to Klaxon Planned Maintenance and scroll to bottom page to find “Sync to Your Calendar” section. Click 'Outlook Calendar'.
Step 2: Click 'Open' when a pop-up below appears
Step 3: Click 'Yes' when asked to add this internet calendar to outlook.
Step 4: Outlook will start to sync the calendar
Step 5: Planned Maintenance items will appear in outlook calendar
NOTE: To manually refresh calendar items, go to Send/Receive tab and click 'Send/Receive All Folders' button.
Step 1: Go to Klaxon Planned Maintenance
and scroll to the bottom of the page to find “Sync to Your Calendar” section. Click 'Copy link' and the URL will be copied.
Step 2: Launch https://outlook.office.com/calendar on a web browser and sign in if prompted. You mailbox will be presented. Please click the calendar icon at the bottom left of the page.
Step 3: Click 'Add calendar' button.
Step 4: Select Subscribe from web > Paste the URL
Step 5: Type 'Klaxon Planned Maintenance' for the calendar name field. Select Colour and Charm if desired. Click 'IMPORT' button.
Klaxon Planned Maintenance calendar will be displayed as below.
NOTE: Frequency of sync for Office 365 Outlook Web is determined by Microsoft, hence you may not get the latest update as frequently compared to sync to Outlook Client.